Sponsorship & Exhibition – OLD

There is no better opportunity to put your product or service in front of Tasmanian Principals.

A variety of sponsorship and exhibition opportunities are listed below and if you have other ideas about how your organisation would like to partner with the 2021 conference, please let us know.

Kate Smith | Conference Manager
Conference Design
kate@conferencedesign.com.au
+61 3 6231 2999

Clicking on the headings below will show a drop down menu of inclusions. To book a sponsorship package, click on the Sponsor Portal button, for Exhibition bookings click on the Exhibitor Portal button.

All packages are quoted in Australian dollars (AUD) including Australian Goods & Services Tax (GST).

Sponsorship Opportunities

Conference App Sponsor - $6,600 (exclusive 1 - only)

Smartphones are an integral part of our lives and the Conference app allows delegates to have all the conference information at their fingertips. This is an opportunity to get a message from your organisation to all delegates via a Push Notification on the Tasmanian Principals Conference app

Benefits:

The conference app will be referred to as the ‘(Your Organisation Name) Conference App’ and the app will feature a button directing users to your company information and latest news.
Daily dedicated ‘Push Notification’ about your organisation to each delegate via the app.
Included registration for ONE of your staff members to attend the Trade Exhibition to network with delegates, including the social functions.
Your company logo, 50-word company profile and link to your website on the tasprincipals.com conference website.
Your company logo displayed on conference material recognising sponsors and exhibitors.
One Pull-up banner can be placed next to the registration desk (sponsor to provide banner).
Electronic delegate listing (privacy excluded), provided to you 1-week prior to the conference.

Keynote Speaker Sponsor - $5,500 incl GST (5 available)

Aligning your brand with one of our 2021 Keynote Speakers is an opportunity to have strong visibility for your brand while also demonstrating support for the professional development of Principals from around Tasmania. This year’s program features FOUR Keynote Presentations. You will have the option which Keynote you would like to sponsor (subject to availability).

Benefits:

Your company representative may introduce the selected Keynote Presenter (2-minute maximum).
Slides noting your sponsorship will be screened in the plenary room prior to the presentation.
Your company logo, 50-word company profile and link to your website on the tasprincipals.com conference website.
Your company logo displayed on conference material recognising sponsors and exhibitors.
One Pull-up banner can be placed next to the stage during the Keynote address. Sponsor to provide banner.
Included registration for ONE of your staff members to attend the Trade Exhibition to network with delegates, including the social functions. Please note this does not include conference sessions.
Electronic delegate listing (privacy excluded), provided to you 1-week prior to the conference.

Trade Passport Prize Sponsor - $5,500 incl GST (exclusively 1-only)

This is the perfect opportunity to ensure your organisations’ name is on everyone’s lips. With the prize items being ( ………..) – delegates will be rushing to enter the draw for the Trade Passport Prize.

Benefits:

An LCD Screen in the Trade Exhibition area which scrolls through important messages throughout the entire conference will have dedicated slides showing your brand and highlighting your support for the Trade Passport activity.
One Pull-up banner can be placed next to the registration desk (sponsor to provide banner)
Included registration for ONE of your staff members to attend the Trade Exhibition to network, including the social functions. Please note this does not include conference sessions.
Opportunity to draw the Passport Prize winner and present the prize at the closing plenary session.
Logo on the Passport Prize entry.
Your company logo, 50-word company profile and link to your website on the tasprincipals.com conference website.
One dedicated direct email promotion of your support which will be sent to the full TPA database (not just conference registrants).
Your company logo displayed on conference material recognising sponsors and exhibitors.
Electronic delegate listing (privacy excluded), provided to you 1-week prior to the conference.

Welcome Function Sponsor - $5,500 incl GST (exclusively 1-only)

Benefits:

One Pull-up banner can be placed in the Trade & Exhibition Area
Included registration for ONE of your staff members to attend the Trade Exhibition to network, including the social functions. Please note this does not include conference sessions.
Your company logo, 50-word company profile and link to your website on the tasprincipals.com conference website.
Your company logo displayed on conference material recognising sponsors and exhibitors.
Electronic delegate listing (privacy excluded), provided to you 1-week prior to the conference.

Sustainable Delegate Gift - $4,400 incl GST (exclusively 1-only)

Your logo will be displayed on eco-friendly Stainless-Steel Insulated Wine Tumblers. These will be given to every delegate at registration as a gift item. This is a great opportunity to promote your brand to all delegates with a desirable item they’ll take and use, and you’ll also have an impact on the environment at the same time!

Benefits:

Included registration for ONE of your staff members to attend the Trade Exhibition to network, including the social functions. Please note this does not include conference sessions.
Your logo engraved or printed in one position on Stainless-Steel Insulated Wine Tumblers (up to 180 units).
Your company logo, 50-word company profile and link to your website on the tasprincipals.com conference website.
Your company logo displayed on conference material recognising sponsors and exhibitors.
One Pull-up banner can be placed next to the registration desk (sponsor to provide banner).
Electronic delegate listing (privacy excluded), provided to you 1-week prior to the conference.

This package includes the supply of the branded item which will be sourced through our preferred supplier. Branding will be mono or engraved for Stainless-steel. Up to 180 units.

Lanyards Sponsor - $4,400 incl GST (exclusively 1-only)

Ensure your logo is seen by every Tasmanian Principals Conference delegate by placing it around their neck on a Lanyard. This is a great opportunity to put your brand front and centre.

Benefits:

Included registration for ONE of your staff members to attend the Trade Exhibition to network, including the social functions. Please note this does not include conference sessions.
Company logo on all Lanyards
Your company logo, 50-word company profile and link to your website on the tasprincipals.com conference website.
Your company logo displayed on conference material recognising sponsors and exhibitors.
Electronic delegate listing (privacy excluded), provided to you 1-week prior to the conference.

Note: Lanyards are ‘included’ and will be sourced from our preferred supplier. Your brand will be printed in mono on double-clip lanyards which are compatible with the conference name badge style.

Exhibition Options & Floorplan

Standard Exhibition Display (2m x 3m) - $4,600 incl GST

Inclusions:

Display Stand as pictured
A small trestle table and a chair
Waste bin
Logo & hyperlink on the conference website
Profile on the conference website
Electronic delegate listing (privacy excluded), provided to you 1-week prior to the conference.
A basic Fascia with your organisation name
Registration for ONE (1) company representative to staff the display site & attend social functions is included
One (1) 4amp power outlet
One (1) spotlight

Additional exhibitor pass can be purchased for $310 per person.

Additional furniture and other display features can be purchased through our trade exhibition supplier, ExpoTas – email rod@expotas.com.au

Please note: You may purchase digital printing of display panels or upgrade to have an LCD screen mounted to your display. If you bring Pull-up Banners they must be confined to the 2x3m footprint of the stand (not placed out to the side of the display).

Pod Display (1.5m x 1.5m) - $2,500 incl GST

Inclusions:

Display Stand as pictured
A small trestle table and a chair
Logo & hyperlink on the conference website.
Profile on the conference website.
Electronic delegate listing (privacy excluded), provided to you 1-week prior to the conference.
A basic Fascia with your organisation name
Registration for ONE (1) company representative to staff the display site & attend social functions is included
One (1) 4amp power outlet
One (1) spotlight

Exhibitors

S1	Teachers Mutual Bank	S14	Tennis Australia
S2	Australian Taxation Office	S15	Epilepsy Tasmania
S3	Sturdybilt Agencies	S16	ASCA
S4	Tasplan Super	S17	Word of Mouth Technology
S5	ASIC	S18	Furnware
S6	Dancefever Multisport	S19	Sebel
S7	MSP	P1	Smart Records Group
S8		P2	Readcloud
S9	Education Perfect	P3	Parentshop
S10	aquaBUBBLER	P4	TigerTurf
S11		P5	Peer Support Australia
S12		P6	Fairmont Commercial Furniture
S13

TERMS AND CONDITIONS FOR SPONSORS & EXHIBITORS

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

Goods and Services Tax (GST) and Currency
All costs are inclusive of Australian Goods and Services Tax (GST) and listed in Australian Dollars (AUD).

Payments
Payment is required within 7 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands can only be installed with the approval of organisers.

Delegate List
Due to privacy requirements the delegate list will be supplied at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.